Rules and Policies

Privacy Policy:

At Rick Anderson Fitness, we are committed to protecting your privacy and ensuring that your personal information is handled with the utmost care and security. This Privacy Policy outlines how we collect, use, and safeguard your data when you interact with our gym, website, and services. By using our facilities and website, you consent to the practices described in this policy.

Information We Collect:

We may collect personal information from you when you sign up for a membership, attend fitness classes, or interact with our website. This information includes, but is not limited to, your name, contact details, billing information, and emergency contact details. We may also gather data related to your gym usage, such as access logs and security footage for the safety and security of our premises.

How We Use Your Information:

The information we collect is used primarily to provide you with the best possible gym experience, including membership services and fitness classes. We may also use your information for communication regarding special offers, updates, and events related to our gym. Your data is treated with the utmost confidentiality.

Rules and Guidelines:

24-Hour Access: Our gym offers 24-hour access for Level 1, 2 and 3 members with the Brivo mobile pass available via iPhones or Androids. You will receive an email from Brivo with instructions on how to download their free app and how to set up your 24-hour access to our gym. Make sure you activate your Brivo pass within 24-hours upon receiving the email. Everyone must have their own email addresses in order to get the Brivo invite. Please be mindful of your fellow gym-goers during late hours, and always follow safety protocols. 24-hour access is NOT available for Level 4 members. 24-hour access is for members only. Guests must check in during business hours and sign a waiver and pay the $12.00 guest fee. Guests are not allowed after business hours. Do not bring guests after hours. Do not share your 24-hour Brivo mobile pass with others. For your safety and for liability purposes, do not let anyone in after hours who do not have a Brivo pass. Failure to comply with these rules will result in the deactivation of your Brivo mobile pass.

Safety First: Safety is our top priority. Please use equipment with care, follow posted guidelines, and seek assistance from staff if needed.
Cleanliness: Maintain hygiene by wiping down equipment after use with disinfectant wipes and disposing of trash in designated areas.
Noise Level: Be considerate of others by keeping noise to a minimum and refraining from loud conversations.
Dress Code: Wear appropriate workout attire and footwear in all areas of the gym.
Business Hours: 8am to 7pm Monday to Thursday; 8am to 2pm Friday; 8am to 11am on Saturday; CLOSED on Sunday; Gym is always accessible to members with Brivo mobile passes. Guests are not allowed after business hours. 24-Hour access to the Studio is not available.

Children’s Privacy and Guidelines:

Please be aware that parents and guardians are responsible for supervising and caring for their children at all times while in the gym and/or studio premises. Our facilities do not offer childcare services, and it is essential for the safety and well-being of all members that children are not left unattended. Our staff are not responsible for supervising or caring for your children at any time while on the premises. No children under the age of 3 are allowed in the gym or in the studio. Children 3 to 7 may sit on the stage in the gym or sit in the sitting area in the studio while parents are working out, but we do not recommend leaving your children unattended. Children 8 to 12 must be directly supervised by a parent or guardian at all times while working out during normal business hours. Children 13 to 15 may workout on their own without parental supervision during normal business hours only. Children under the age of 16 are not allowed during the overnight hours unless directly supervised by a parent or guardian.

Cancellation Policy and Billing Policy:

Members with month-to-month contracts must give notice of cancellation by email to rickandersonfitness@gmail.com at least 30 days from the debit date to avoid being charged another month.

Members with 3, 6, 9, or 12 month contracts will be charged an early termination fee equal to half of the remaining balance on the account and the other half will be refunded.

All credit/debit card and EFT returned items will be charged a $25.00 service fee. Please note that all sales are final. We do not accept returns, exchanges, or provide refunds (except for members with 3, 6, 9, or 12 month contracts) for any memberships or items purchased. If you have any questions or concerns about your purchase, please contact our customer service team.

Discrimination Policy:

Purpose: Rick Anderson Fitness LLC is committed to providing a safe, inclusive, and respectful environment for all employees, members, and visitors. This policy aims to prevent and address any form of discrimination within our organization.

Scope: This policy applies to all employees, members, visitors, contractors, and any other individuals associated with Rick Anderson Fitness LLC.

Policy Statement: Rick Anderson Fitness LLC strictly prohibits any form of discrimination based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. Discriminatory remarks, actions, or behaviors will not be tolerated under any circumstances.

Definitions:

Discrimination: Unfair or unequal treatment of an individual or group based on protected characteristics.
Harassment: Unwelcome conduct that creates a hostile, intimidating, or offensive environment.
Retaliation: Adverse actions taken against an individual for reporting discrimination or participating in an investigation.

Responsibilities:

Employees: All employees and contractors are responsible for maintaining a respectful and inclusive environment. Employees must report any incidents of discrimination or harassment to their supervisor or the Human Resources department.
Management: Managers and supervisors are responsible for enforcing this policy and addressing any reported incidents promptly and fairly.
Human Resources: The HR department is responsible for investigating reports of discrimination and ensuring appropriate actions are taken.

Reporting Procedures:

Immediate Action: Any individual who experienced or witnessed discrimination should report the incident immediately to their supervisor or the HR department.
Investigation: The HR department will conduct a thorough and confidential investigation of the reported incident.
Resolution: Appropriate actions will be taken based on the findings of the investigation. This may include disciplinary measures, up to and including termination of employment or membership.

Confidentiality: All reports of discrimination will be handled with the utmost confidentiality. Information will only be shared on a need-to-know basis to conduct a thorough investigation and take appropriate actions.

Non-Retaliation: Rick Anderson Fitness LLC strictly prohibits retaliation against any individual who reports discrimination or participates in an investigation. Any form of retaliation will be subject to disciplinary action.

Training and Awareness: All employees will receive training on this discrimination policy and their responsibilities in maintaining a respectful and inclusive environment. Regular awareness programs will be conducted to reinforce the importance of this policy.

Review and Updates: This policy will be reviewed annually and updated as necessary to ensure compliance with applicable laws and regulations.

Waiver, Release of Liability and Policy Agreement:

You have agreed to purchase a gym membership or a guest pass at a facility that allows you access at any time. As such, you are aware that there will be no supervision or assistance outside of normal business hours. Hours of operations are posted online on our website and on our main door. You are also aware that if you are injured, become unconscious, suffer a stroke, or heart attack, there will be no one in the fitness center after hours to respond to your emergency and this facility has no duty to aid you. Even though this facility is equipped with surveillance cameras, it is likely that should you require immediate assistance, none will be provided. We HIGHLY recommend that you have a workout partner who’s also an RAF member that can accompany you while at the fitness center after hours. Always keep your phone with you and dial 911 if an emergency arises. Press the emergency button located on the right-side wall if you need emergency assistance. Children under the age of 16 must always be accompanied and supervised by a parent or guardian. The group fitness Studio on 510 East Main Street is not available for 24-hour entry.

Because physical exercise can be strenuous and subject to the risk of severe injury, the club urges you to obtain a physical examination from a doctor before using any exercise equipment or participating in any exercise activity. You agree that if you engage in any physical exercise or activity or use any club amenity on the premises or off premises or off premises including any sponsored club event, you do so entirely at your own risk. You agree that you are voluntarily participating in the use of this facility and assume all risks of injury, illness, or death. We are also not responsible for any loss of your personal property.

You’ll have access to the fitness center 24 hours a day via the Brivo mobile pass. Once payment is received, you will receive an email from Brivo with instructions to download the free app from your app store. Once the app is downloaded and installed, follow the steps on how to activate your door pass. All guests must check-in between 8am and 7pm Monday to Thursday; 8am and 2pm Friday; and 8am and 11am on Saturday, sign their own waivers, and pay the drop-in fee of $12 per person per visit OR check-in with Rick Anderson after hours via email at rickandersonfitness@gmail.com, sign the waiver electronically, and pay the drop-in fee of $12 via Venmo or Zelle. Your Brivo mobile pass belongs to you. DO NOT share your Brivo mobile pass with anyone. We are closed on Sundays. Guests are not allowed after business hours.

This waiver and release of liability includes, without limitation, all injuries which may occur, regardless of negligence, as a result of; (a) your use of all amenities and equipment in the facility and your participation in any activity, class, program, personal training or instruction, (b) the sudden and unforeseen malfunctioning of any equipment and (c) your slipping and/or falling while in the club, or on the club premises, including adjacent sidewalks and parking areas.

You and the person(s) in your account acknowledge that you have carefully read this “waiver, release of liability, and policy” and fully understand that it is a release of liability. You are to release and discharge Rick Anderson Fitness, MAHJK, 508 Kramer LLC, Nicole J & Co and all affiliates, employees, agents, representatives, successors, volunteers or assigns, from all claims or causes of action. You agree to voluntarily give up and waive any right that you may otherwise have to bring legal action against Rick Anderson Fitness, MAHJK, 508 Kramer LLC, Nicole J & Co and all affiliates, employees, agents, representatives, successors, volunteers or assigns for negligence, personal injury, or property damage.

Members with month-to-month contracts must give notice of cancellation by email to rickandersonfitness@gmail.com at least 30 days from the debit date to avoid being charged another month.

Members with 3, 6, 9, or 12 month contracts will be charged an early termination fee equal to half of the remaining balance on the account and the other half will be refunded.

You have agreed to give Rick Anderson Fitness and Nicole J & Co Marketing Group permission to use photographs and/or videos of yourself and everyone on your account for promotional and educational purposes on our social media platforms and websites.

We now have two locations downtown. The gym is located on 515 East Main Street and the group fitness Studio is located on 510 East Main Street right across the street. I've attached the group fitness class schedule below. Some classes will be in the gym and some will be in the Studio. Classes are included in the Level 3 and Level 4 memberships. Classes are NOT included in the Level 1 and Level 2 memberships. Level 1 and Level 2 members can pay a drop in fee of $10 per class per visit. Non-members can pay a drop in fee of $12 per class per visit.

AUTHORIZATION: I hereby authorize any medical treatment deemed necessary in the event of any injury while participating in the activity. I/we have appropriate insurance or, in its absence, agree to pay all costs as may be incurred on my/our behalf.

Failure to comply with this waiver, release of liability and policy will result in deactivation of your 24-hour Brivo mobile pass and termination of your membership. Should a court of law find any part of this agreement to be against public policy or in violation of any state statute or ease precedence, then only that wording is removed, and the remainder of this agreement will remain in full force.

Your privacy and adherence to our gym rules and policies are essential to maintain a safe and welcoming environment for all members. We may update our policies from time to time, so please review this policy periodically. If you have any questions or concerns about your privacy or our gym rules, please don't hesitate to contact us.